User manual XEROX WORKCENTRE 118

CopyCentre C118 WorkCentre M118/M118i Xerox CopyCentre / WorkCentre 118 Quick Reference Guide 604P08792 Xerox CopyCentre / WorkCentre 118 Quick Reference Guide 604P08792 MAXIMIZE YOUR PRODUCTIVITY... ...by taking advantage of all the capabilities of your device. A customer documentation CD was supplied with your product. The CD provides a User Guide including full instructions for optional configurations such as Fax. It also includes a System Administration Guide with instructions to connect the machine to a network. Load the CD on your hard drive for further information. Prepared by: The Document Company Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND © 2004 by Fuji Xerox Co., Ltd. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc. Xerox®, The Document Company®, the digital X® and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged. See the About License section for detailed information on licensed products. The information in this document is correct at the time of publication. Xerox reserves the right at any time to change the information without notice. Changes and technical updates will be added in subsequent editions of the documentation. For the latest information go to www.xerox.com. Products Subject To Ordinary Export Regulations An export of this product is strictly limited in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States. You must obtain, if you wish to export this product, any appropriate export license from the Japanese Government or its agency and/or re-export approval from the U.S. Government or its agency. Products Subject To Supplementary Export Regulations An export of this product is strictly limited in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States. You must obtain, if you know the product is to be used, or was used for development, manufacturing or use of any mass destructive weapons including nuclear weapon, chemical weapon or biological weapon because of a dealing document such as legal contract or information from the importer, any appropriate export license from the Japanese Government or its agency and/or re-export approval from the U.S. Government or its agency. Table of Contents Table of Contents Table of Contents .....................................................................................3 1 Before Using the Machine .....................................................................7 Xerox Welcome Center ............................................................................7 Conventions .............................................................................................8 Related Information Sources..................................................................10 Safety Notes...........................................................................................10 WARNING - Electrical Safety Information .........................................11 Laser Safety Information....................................................................12 Operational Safety Information ..........................................................12 Maintenance Information ...................................................................13 Ozone Safety Information ..................................................................13 For Consumables ..............................................................................14 Radio Frequency Emissions ..............................................................14 Product Safety Certification ...............................................................14 Regulatory Information ...........................................................................15 CE Mark.............................................................................................15 For FAX Function...............................................................................15 Regulatory Information for RFID........................................................18 Environmental Compliance ....................................................................18 USA ...................................................................................................18 Canada ..............................................................................................19 Europe ...............................................................................................19 About License.........................................................................................19 Illegal Copies..........................................................................................22 USA ...................................................................................................22 Canada ..............................................................................................23 Other countries ..................................................................................24 Product Recycling and Disposal.............................................................25 2 Product Overview.................................................................................27 Identifying the Machine Components .....................................................27 System Controls .....................................................................................29 Power On/Off..........................................................................................30 Powering On ......................................................................................30 Powering Off ......................................................................................31 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 3 Ground Fault Interrupter (GFI) ...............................................................31 Power Saver Modes...............................................................................32 Changing the Default Time Settings ...................................................... 33 Modes ....................................................................................................34 Copy ..................................................................................................34 Fax.....................................................................................................35 E-mail ................................................................................................ 35 Log In/Out..........................................................................................35 Job Status..........................................................................................36 Machine Status..................................................................................37 Auditron Access Screen.........................................................................43 Recycled Paper...................................................................................... 44 3 Copy ......................................................................................................45 Copying Procedure ................................................................................45 1. Load the Documents .....................................................................45 2. Select the Features .......................................................................47 3. Enter the Quantity..........................................................................48 4. Start the Copy Job.........................................................................48 5. Confirm the Copy Job in the Job Status ........................................49 Stop the Copy Job .............................................................................49 Copying Features...................................................................................50 Paper Supply .....................................................................................50 Reduce/Enlarge.................................................................................52 Lighten/Darken ..................................................................................52 Original Type .....................................................................................53 Multiple-Up ........................................................................................53 2 Sided ..............................................................................................54 Output................................................................................................ 55 Mixed Size Originals..........................................................................56 4 Fax .........................................................................................................57 Fax Procedure........................................................................................57 1. Load the Documents .....................................................................57 2. Select the Features .......................................................................58 3. Specify the Destination..................................................................59 4. Start the Fax Job ........................................................................... 60 5. Confirm the Fax Job in the Job Status ..........................................60 Stop the Fax Job ...............................................................................60 4 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Table of Contents 5 E-mail.....................................................................................................63 E-mail Procedure....................................................................................63 1. Load the Documents......................................................................63 2. Select the Features........................................................................64 3. Specify the Destination ..................................................................65 4. Start the E-mail Job .......................................................................65 5. Confirm the E-mail Job in the Job Status ......................................66 Stop the E-mail Job ...........................................................................66 6 Print .......................................................................................................67 Print Driver Features ..............................................................................67 7 Paper and Other Media ........................................................................69 Loading Paper ........................................................................................69 Preparing Paper for Loading..............................................................69 Loading Paper into the Paper Trays ..................................................69 Tray 5 (Bypass Tray) .........................................................................71 Auto Tray Switching...........................................................................72 Storing and Handling Paper ...................................................................72 Supported Paper Sizes and Types.........................................................72 Supported Paper Sizes......................................................................73 Supported Paper Types.....................................................................75 8 Maintenance..........................................................................................77 Ordering Supplies...................................................................................77 Cleaning the Machine.............................................................................77 The Document Glass and Constant Velocity Transport Glass ..........77 The Control Panel and Screen ..........................................................78 The Document Feeder and Output Trays ..........................................78 Replacing the Drum Cartridge................................................................78 Removing the Old Drum Cartridge ....................................................78 Recycling the Drum Cartridge............................................................79 Inserting the New Drum Cartridge .....................................................79 Replacing the Toner Cartridge ...............................................................81 Removing the Old Toner Cartridge....................................................81 Inserting the New Toner Cartridge.....................................................82 9 Problem Solving ...................................................................................83 Fault Clearance Procedure ....................................................................83 Paper Jams ............................................................................................85 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 5 Paper Jams in Cover A......................................................................86 Paper Jams in Cover B......................................................................88 Paper Jams in Cover C .....................................................................88 Paper Jams in Cover D .....................................................................89 Paper Jams in Exit.............................................................................89 Paper Jams in Trays 1, 2, 3, and 4 (2­4 are Optional)...................... 90 Paper Jams in Tray 5 (Bypass Tray) .................................................90 Document Jams .....................................................................................90 Paper Jams in the Document Feeder Cover .....................................90 Paper Jams in the Document Exit .....................................................91 Troubleshooting Tables..........................................................................93 Fault Codes............................................................................................98 Output Quality ......................................................................................107 Xerox Welcome Center ........................................................................108 10 Appendix.............................................................................................109 Country Code .......................................................................................109 Cautions and Limitations......................................................................109 Document Jams, Paper Jams, and Paper Out during Copying.......109 Registered Data such as Forms ......................................................110 11 Index....................................................................................................111 6 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 1 Before Using the Machine Welcome to the Xerox family of CopyCentre/WorkCentre products. This guide provides detailed information, technical specifications and procedures for using the integral features of the machine. Xerox Welcome Center If you need assistance during or after product installation, visit the Xerox web site for on-line solutions and support. www.xerox.com If you require further assistance, contact our experts at the Xerox Welcome Center. A local representative telephone number may have been provided when the product was installed. For convenience and future reference, please record the telephone number in the space below. Welcome Center or local representative telephone number: # Xerox US Welcome Center: Xerox Canada Welcome Center: 1-800-821-2797 1-800-93-XEROX (1-800-939-3769) When you call the Welcome Center you will need the serial number which is located on the left side of the machine behind Cover A, as shown in the diagram. For your convenience, record the serial number in the space below. Serial Number: Keep a record of any error messages. This information helps us solve problems faster. Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 7 1 Before Using the Machine Conventions This section describes the conventions used throughout this guide. In this guide, you will find that some terms are used interchangeably: · Paper is synonymous with media. · Document is synonymous with original. · Xerox CopyCentre/WorkCentre 118 is synonymous with the machine. Key Operator Key Operator describes the person who is responsible for hardware maintenance. Orientation Orientation is used to mean the direction of images on the page. When the image is upright, the paper (or other media) can be either long edge feed or short edge feed. Long Edge Feed (LEF) When loading documents long edge feed into the document feeder, load with one of the long edges facing into the document feeder. The short edges appear at the top and bottom of the paper, facing the front and back of the document feeder. When loading paper long edge feed into a paper tray, place the paper with one of the long edges on the left-hand side and one of the short edges toward the front of the tray. Short Edge Feed (SEF) When loading documents short edge feed into the document feeder, load with one of the short edges facing into the document feeder. The long edges appear on the top and bottom of the paper, facing the front and back of the document feeder. When loading paper short edge feed into a paper tray, place the paper with one of the short edges on the left-hand side and one of the long edges toward the front of the tray. LEF Orientation SEF Orientation Paper feed direction Paper feed direction Text in [Square Brackets] Indicate that these are names of the screens, tabs, buttons, features and option categories on the screen. They are also used when referring to file and folder names on a PC. For example: · Select [Original Type] on the [Image Quality] screen. · Select [Save]. 8 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Conventions Text in Indicate that these are names of the hard buttons, numeric or symbol buttons, lights on the control panel or symbols on the power switch label. For example: · Press the button to display the Job Status screen. · Press the button on the control panel to clear the suspended job. Italic Typeface The Italic Typeface is used to indicate references to other sections and chapters. For example: · For information about cleaning the document glass, refer to the Maintenance chapter on page 77. · Paper Supply ­ page 50. Warnings Warnings are statements that alert you to the possibility of personal harm. For example: WARNING: This product must be connected to a protective earth circuit. Cautions Cautions are statements that suggest the possibility of mechanical damage as a result of an action. For example: CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous light exposure. Notes Notes are statements that provide additional information. For example: NOTE: If the document feeder is not fitted to the machine, this feature is not available. Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 9 1 Before Using the Machine Related Information Sources The following additional sources of information are available for the machine. · Xerox CopyCentre/WorkCentre 118 User Guide · Xerox CopyCentre/WorkCentre 118 System Administration Guide · The On-line Help system (Print Drivers and CentreWare Utilities) · The CentreWare Utilities Documentation (HTML) NOTE: The screens shown in this guide apply to a fully configured machine, so they may not exactly represent the configuration in use. Safety Notes Read these safety notes carefully before using this product to make sure you operate the equipment safely. Your Xerox/Fuji Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product. The safety and environment testing and performance of this product have been verified using Xerox materials only. WARNING: Any unauthorized alteration, which may include the addition of new functions or connection of external devices, may impact the product certification. Please contact your authorized Service Provider for more information. Warning Markings All warning instructions marked on or supplied with the product should be followed. Warning This WARNING alerts users to areas of the product where there is the possibility of personal injury. This WARNING alerts users to areas of the product where there are heated surfaces, which should not be touched. Warning Electrical Supply This product shall be operated from the type of electrical supply indicated on the product's data plate label. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice. 10 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Safety Notes WARNING: This product must be connected to a protective earth circuit. This product is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use an earthed adapter plug to connect the product to an electrical outlet that lacks an earth connection terminal. Operator Accessible Areas This equipment has been designed to restrict operator access to safe areas only. Operator access to hazardous areas is restricted with covers or guards, which would require a tool to remove. Never remove these covers or guards. Maintenance Any operator product maintenance procedures will be described in the customer documentation supplied with the product. Do not carry out any maintenance procedures on this product which are not described in the customer documentation. Cleaning Your Product Before cleaning this product, unplug the product from the electrical outlet. Always use materials specified for this product. The use of other materials may result in poor performance and may create a hazardous situation. Do not use aerosol cleaners, they may be explosive and flammable under certain circumstances. WARNING - Electrical Safety Information Only use the power cord supplied with this equipment. Plug the power cord directly into a grounded electrical outlet easily accessible. Do not use an extension cord. If you do not know whether an outlet is grounded, consult a qualified electrician. This equipment is to be used on a branch circuit that has larger capacity than rated ampere and voltage of this machine. See data plate on the rear panel for the rated ampere and voltage of this equipment. If the machine needs to be moved to a different location, contact a Xerox Service Representative or your authorized local representative or service support organization. Improper connection of the equipment-grounding conductor can result in an electric shock. Do not place this equipment where people might step on or trip over the power cord. Do not place objects on the power cord. Do not override or disable electrical or mechanical interlocks. Do not obstruct the ventilation openings. Never push objects of any kind into slots or openings on the equipment. Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 11 1 Before Using the Machine If any of the following conditions occur, switch off the power to the machine immediately and disconnect the power cord from the electrical outlet. Call an authorized local service representative to correct the problem. ­ The equipment emits unusual noises or odors. ­ The power cord is damaged or frayed. ­ A wall panel circuit breaker, fuse, or other safety device has been tripped. ­ Liquid has spilled into the equipment. ­ The equipment is exposed to water. ­ Any part of the equipment is damaged. Disconnect Device The power cable is the disconnect device for this equipment. It is attached to the side of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet. Laser Safety Information CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous light exposure. With specific regard to laser safety, the equipment complies with performance standards for laser products set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance. Operational Safety Information To ensure the continued safe operation of your Xerox/Fuji Xerox equipment, follow these safety guidelines at all times. Do These: · Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician. This equipment must be connected to a protective earth circuit. This equipment is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet. · Always follow all warnings and instructions that are marked on or supplied with the equipment. · Always exercise care when moving or relocating equipment. Please contact your local Xerox/Fuji Xerox Service Department, or your local support organization to arrange relocation of the product to a location outside of your building. 12 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Safety Notes · Always locate the equipment in an area that has adequate ventilation, and space for servicing. See installation instructions for minimum dimensions. · Always use materials and supplies specifically designed for your Xerox/Fuji Xerox equipment. Use of unsuitable materials may result in poor performance. · Always unplug this equipment from the electrical outlet before cleaning. Do Not Do These: · Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet. · Never attempt any maintenance procedures that are not specifically described in the customer documentation. · This equipment should not be placed in a built-in unit unless proper ventilation is provided. Please contact your authorized local dealer for further information. · Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers. · Never locate the equipment near a radiator or any other heat source. · Never push objects of any kind into the ventilation openings. · Never override or "cheat" any of the electrical or mechanical interlock devices. · Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the electrical outlet and contact your local Xerox/Fuji Xerox Service Representative or Service Provider immediately. Maintenance Information Do not attempt any maintenance procedures that are not specifically described in the customer documentation supplied with your machine. · Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could create a dangerous condition. · Use supplies and cleaning materials only as directed in customer documentation. Keep all these materials out of the reach of children. · Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service. · Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the customer documentation. Ozone Safety Information This product will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Adhering to the correct environmental conditions as specified in the Xerox installation instructions will ensure that the concentration levels meet safe limits. Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 13 1 Before Using the Machine If you need additional information about ozone, please request the publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your Service Provider. For Consumables Store all consumables in accordance with the instructions given on the package or container. Keep all consumables away from the reach of children. Never throw toner, toner cartridges or toner containers into an open flame. Radio Frequency Emissions United States, Canada, Europe, Australia/New Zealand NOTE: This equipment has been tested and found to comply with the limits for a class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the customer documentation, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user is required to correct the interference at their own expense. Changes and modifications to this equipment not specifically approved by Xerox/Fuji Xerox may void the user's authority to operate this equipment. Shielded interface cables must be used with this equipment to maintain compliance with FCC regulations in the United States and the Radiocommunications Act 1992 in Australia/New Zealand as applicable. Product Safety Certification This product is certified by the following Agency using the Safety standards listed. Agency Underwriters Laboratories Inc. NEMKO Standard UL60950-1 1st (2003) (USA/Canada) IEC60950-1 Edition 1 (2001) This product was manufactured under a registered ISO9001 Quality system. 14 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Regulatory Information Regulatory Information CE Mark The CE mark applied to this product symbolizes Xerox's declaration of conformity with the following applicable Directives of the European Union as of the dates indicated: January 1, 1995: Council Directive 72/23/EEC amended by Council directive 93/68/ EEC, approximation of the laws of the member states related to low voltage equipment. January 1, 1996: Council directive 89/336/EEC, approximation of the laws of the member states related to electromagnetic compatibility. March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your authorized local dealer. WARNING: In order to allow this equipment to operate in proximity to Industrial Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken. WARNING: This is a Class A product. In a domestic environment the product may cause radio frequency interference, in which case the user may be required to take adequate measures. WARNING: Shielded interface cables must be used with this product to maintain compliance with Council Directive 89/336/EEC. WARNING: Use AWG26 or thicker telephone line to this equipment. For FAX Function USA FAX Send Header Requirements: The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a FAX machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges. In order to program this information into your machine, refer to customer documentation and follow the steps provided. Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 15 1 Before Using the Machine Data Coupler Information: This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the Telephone Company. A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details. You may safely connect the machine to the following standard modular jack: USOC RJ11C using the compliant telephone line cord (with modular plugs) provided with the installation kit. See installation instructions for details. The Ringer Equivalence Number (REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local Telephone Company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label. If this Xerox equipment causes harm to the telephone network, the Telephone Company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the Telephone Company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. The Telephone Company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens, the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with this Xerox equipment, for repair or warranty information, please contact the appropriate service center; details of which are displayed either on the machine or contained within the User Guide. If the equipment is causing harm to the telephone network, the Telephone Company may request that you disconnect the equipment until the problem is resolved. Repairs to the machine should be made only by a Xerox Service Representative or an authorized Xerox Service Provider. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void. This equipment must not be used on party lines. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. 16 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Regulatory Information If your office has specially wired alarm equipment connected to the telephone line, make sure that the installation of this Xerox equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your Telephone Company or a qualified installer. CANADA NOTE: The Industry Canada label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user's satisfaction. Before installing this equipment, users must make sure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations. Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment. Users should make sure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe systems, if present, are connected together. This precaution may be particularly important in rural areas. CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate. NOTE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalent Numbers of all of the devices does not exceed 5. The Canadian REN value of this equipment is 0.3. EUROPE Radio Equipment & Telecommunications Terminal Equipment Directive: This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC. The product has been designed to work with the national PSTNs and compatible PBXs of the following countries: Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 17 1 Before Using the Machine Austria Denmark Greece Italy Poland Sweden Belgium Finland Hungary Luxembourg Portugal Switzerland Bulgaria France Iceland Netherlands Romania United Kingdom Czech Republic Germany Ireland Norway Spain In the event of a problem you should contact your authorized local dealer in the first instance. This product has been tested to and is compliant with TBR21, a specification for terminal equipment for use on analogue-switched telephone networks in the European Economic Area. The product may be configured to be compatible with other countries' networks. Please contact your authorized local dealer if it needs to be reconnected to another country's network. There are no user-adjustable settings in the product. NOTE: Although this product can use either loop disconnect (pulse) or DTMF (tone) signaling, it is recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and faster call setup. Modification of this product, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification. Regulatory Information for RFID This product generates 13.56 MHz using an Inductive Loop System as a radio frequency identification system device (RFID). This system is certified in compliance with European Council Directive 99/5/EC and applicable local laws or regulations as applicable. Environmental Compliance USA Energy Star® As an ENERGY STAR® partner, Xerox Corporation/Fuji Xerox has determined that the basic configuration of this product meets the ENERGY STAR® guidelines for energy efficiency. The ENERGY STAR® and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR® Office Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers, and monitors. Reducing product energy consumption helps combat smog, 18 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide About License acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity. Xerox ENERGY STAR® equipment is preset at the factory to enter a "low power" state and/or shut off completely after a specified period of use. These energy-saving features can reduce product energy consumption by half when compared to conventional equipment. Recovery times from low power mode: Recommended types of recycled paper: 25 sec. Type 3R91165 Canada Environmental ChoiceM Terra Choice Environmental Services, Inc. of Canada has verified that this product conforms to all applicable Environmental ChoiceM EcoLogoM requirements for minimized impact to the environment. As a participant in the Environmental ChoiceM program, Xerox Corporation has determined that this product meets the Environmental ChoiceM guidelines for energy efficiency. Environment Canada established the Environmental ChoiceM program in 1988 to help consumers identify environmentally responsible products and services. Copier, printer, digital press and fax products must meet energy efficiency and emissions criteria, and exhibit compatibility with recycled supplies. Currently, Environmental ChoiceM has more than 1600 approved products and 140 licensees. Xerox has been a leader in offering EcoLogoM approved products. Europe Energy Xerox Corporation has designed and tested this product to meet the energy restrictions required to establish Group for Energy Efficient Appliances (GEEA) compliance and has notified the registration authorities. About License JPEG Code Our printer software uses some of the codes defined by the Independent JPEG Group. Heimdal Copyright © 2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden). All rights reserved. Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 19 1 Before Using the Machine Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. Neither the name of the Institute nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. OpenSSL Copyright © 1998-2003 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must display the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)" 4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact openssl-core@openssl.org. 5. Products derived from this software may not be called "OpenSSL" nor may "OpenSSL" appear in their names without prior written permission of the OpenSSL Project. 6. Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)" 20 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide About License THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com). Original SSLeay Copyright © 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are adhered to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com). Copyright remains Eric Young's, and as such any Copyright notices in the code are not to be removed. If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used. This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must display the following acknowledgement: "This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)" The word `cryptographic' can be left out if the rouines from the library being used are not cryptographic related :-). Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 21 1 Before Using the Machine 4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: "This product includes software written by Tim Hudson (tjh@cryptsoft.com)" THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. The license and distribution terms for any publicly available version or derivative of this code cannot be changed i.e., this code cannot simply be copied and put under another distribution license (including the GNU Public License). Illegal Copies USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or Securities of the United States Government, such as: Certificates of Indebtedness Coupons from Bonds Silver Certificates United States Bonds Federal Reserve Notes Certificates of Deposit National Bank Currency Federal Reserve Bank Notes Gold Certificates Treasury Notes Fractional Notes Paper Money Bonds and Obligations of certain agencies of the government, such as FHA, etc. Bonds (U.S. Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.) Internal Revenue Stamps. If it is necessary to reproduce a legal document on which there is a canceled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes. Postage Stamps, canceled or uncanceled. For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white and is less than 75% or more than 150% of the linear dimensions of the original. 22 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Illegal Copies Postal Money Orders. Bills, Checks, or Draft of money drawn by or upon authorized officers of the United States. Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress. 2. Adjusted Compensation Certificates for Veterans of the World Wars. 3. Obligations or Securities of any Foreign Government, Bank, or Corporation. 4. Copyrighted materials, unless permission of the copyright owner has been obtained or the reproduction falls within the "fair use" or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21. 5. Certificates of Citizenship or Naturalization. Foreign Naturalization Certificates may be photographed. 6. Passports. Foreign Passports may be photographed. 7. Immigration Papers. 8. Draft Registration Cards. 9. Selective Service Induction Papers that bear any of the following Registrant's information: Earnings or Income Court Record Physical or mental condition Exception: United States military discharge certificates may be photographed. 10.Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc. (unless photograph is ordered by the head of such department or bureau.) Reproducing the following is also prohibited in certain states: Automobile Licenses - Drivers' Licenses - Automobile Certificates of Title. The above list is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your attorney. Dependency Status Previous military service Canada Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Current bank notes or current paper money. 2. Obligations or securities of a government or bank. 3. Exchequer bill paper or revenue paper. 4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law. Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 23 1 Before Using the Machine 5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen's Printer for Canada, or the equivalent printer for a province). 6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada. 7. Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada. 8. Documents, registers or records kept by public officials charged with the duty of making or issuing certified copies thereof, where the copy falsely purports to be a certified copy thereof. 9. Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner. The above list is provided for your convenience and assistance, but it is not allinclusive, and no liability is assumed for its completeness accuracy. In case of doubt, consult your solicitor. Other countries Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions. · Currency notes · Bank notes and cheques · Bank and government bonds and securities · Passports and identification cards · Copyright material or trademarks without the consent of the owner · Postage stamps and other negotiable instruments This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel. 24 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Product Recycling and Disposal Product Recycling and Disposal Xerox operates a worldwide equipment take-back and reuse/recycle program. Contact your Xerox Sales Representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment.html. If your product is not part of the Xerox program and you are managing its disposal, please note that the product may contain lead and other materials whose disposal may be regulated due to environmental considerations. The presence of lead is fully consistent with global regulations applicable at the time that this product was placed on the market. For recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site: www.eiae.org. Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 25 1 Before Using the Machine 26 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 2 Product Overview This machine is not simply a conventional copier but a digital device capable of copying, faxing, printing and scanning, depending on the configuration. The appearance of the screen on your machine may differ slightly depending on the model and configuration. However, feature descriptions and functionality described here remain the same. For information about available options not described here, visit the Xerox web site or contact your Xerox Sales Representative. Identifying the Machine Components The following diagram shows the standard and optional components of the machine. Configuration may vary depending on the model. Document Feeder Document Glass (under the Document Feeder) Control Panel Screen Center Output Tray On / Off Switch A Duplex Kit (Optional) D Connector (LINE) Tray 5 (Bypass Tray) Connector (TEL) B C Tray 1 Tray 2 (Optional) Tray 3 (Optional) Tray 4 (Optional) Front Cover NOTE: Depending on the configuration, the Document Glass Cover is attached instead of the Document Feeder. A maximum of three optional paper trays can be attached. Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 27 2 Product Overview Connector (LINE) Located on the right-hand side of the machine. Connect a telephone cable to this jack. Then connect the other end to the wall jack. Connector (TEL) Located on the right-hand side of the machine. Connect a telephone to this jack if required. Document Feeder There are two types of document feeder for the machine. One type is the ADF (Automatic Document Feeder) which provides single-sided scanning, the other type is the DADF (Duplex Automatic Document Feeder) which enables both sides of the document to be scanned automatically. Duplex Kit Allows you to make double-sided copies. For more information on how to make double-sided copies, refer to 2 Sided in the Copy chapter on page 54. Tray 1 to 4 Tray 1 is standard equipment and can hold a maximum of 250 sheets of 80 g/m2 (20lb) paper. Tray 2, 3, and 4 are options and similar to Tray 1. These trays can hold a maximum of 500 sheets of 80 g/m2 (20lb) paper. Tray 2 is required to install Tray 3 and 4. Center Output Tray Delivers the printouts face down in this tray. Tray 5 (Bypass Tray) Allows you to load custom size paper as well as standard paper. Also load other types of sheets in this tray, such as transparencies and labels that cannot be loaded in Tray 1. To load paper manually, open Tray 5 (bypass tray). 28 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide System Controls System Controls 12 34 5 6 7 8 9 10 11 12 29 28 27 26 25 24 23 22 21 20 19 18 17 16 15 14 13 Button/Indicator 1 Function Allows you to send and receive documents manually. This button works only for faxing with the document feeder; When the document is loaded into the feeder, you can press the button only for sending. When the document is not loaded into the feeder, you can press the button only for receiving. NOTE: Press the button before setting the recipient or functions. Pressing the button resets the specified recipient and set functions. 2 3 4 5 Allows you to use the direct send feature. Refer to Direct Send in the Fax chapter on User Guide. Indicates that data is being transmitted or received. Indicates there is data stored in the machine. Allows you to select options displayed on the screen. Each press of the button moves you up one option. Use these buttons to switch between screens. You can also use them to move the cursor in the entry field. Enters a pause in a telephone number when transmitting a fax. Allows you to specify the fax number or e-mail address using Speed Dial codes. Changes the language displayed on the screen. Allows you to log in to the machine as the Key Operator, and change the default settings. You can also register a destination in the Address Book, a Fax Program, or a bulletin board. Refer to Setups chapter on User Guide. 6 7 8 9 10 < >< > 11 (Green light) Indicates whether the machine is in the power saver mode. Also allows you to cancel this mode. Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 29 2 Product Overview Button/Indicator 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 <# (hash)> <*(asterisk)>

Function Restores the default settings and resume to the first screen of Copy or Fax. Temporarily stops a job. Indicates that an error occurred. Starts or resumes a job. Deletes a numeric value or the last letter and symbol entered. Shows the symbols entered. Used when you switch the machine to tone. Determines any changed settings or entered values. Returns to the previous screen without acquiring any changed settings or entered values. Provides a quick way of using the sort feature. Provides a quick way of selecting the document type. Provides a quick way of specifying the enlarge ratio. Provides a quick way of specifying the reduction ratio. Provides a quick way of selecting the paper tray. Allows you to select the destination registered in the Address Book or the program registered in the Fax Program. Allows you to send a fax or e-mail to multiple destinations at the same time. Displays the number of One Touch buttons. Flip the panel to access page 1 (001 to 018), page 2 (019 to 036), or page 3 (p01 to p18 for Fax Program). Specifies Speed Dial or the Fax Program at a single touch. 27 28

One Touch panels 29 One Touch buttons Power On/Off Powering On Ensure that the machine is connected to a suitable power supply and that the power plug is firmly connected to the electrical outlet. For more information, refer to Electrical Specifications in the Specifications chapter on User Guide. The machine is ready to make copies about 25 seconds after the power is switched on. 30 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Ground Fault Interrupter (GFI) 1. Press the power switch to the position. NOTE: If the machine does not start up, check that the button on the side of the machine is in the reset position. Powering Off If the Fax option is installed, make sure that the indicator on the control panel is off before you switch off the machine. If you switch off the machine while the indicator is lit for more than hour, all stored documents will be deleted. After charging for 30 hours, the machine is able to keep stored documents for an hour. NOTE: Wait at least 20 seconds between powering the system off and on. Failure to do so could cause damage to the disk. Ground Fault Interrupter (GFI) If a fault is detected in the power supply to the machine, a Ground Fault Interrupter (GFI) device on the machine automatically cuts all electrical power. If power is interrupted, locate the button on the side of the machine. If the GFI has been triggered, the button will be in the tripped position. To restore power to the machine, press the button. Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 31 2 Product Overview Before using the machine, press the button. If the GFI is working properly, the button should pop up. If it does, press the button. button button NOTE: If the button pops back up when you press it, or if power is not restored by this procedure, contact the Xerox Welcome Center. Power Saver Modes The machine has energy saving features that significantly reduce the power consumption during inactivity. The button is located on the upper-right position of the control panel, and lights up when the power saving feature is enabled. The power saving feature operates in the following two modes. · Low Power Mode · Sleep Mode light/button NOTE: If the active tray runs out of paper when printing and remains untouched, or the tray is pulled out from the machine and remains out, the power saving feature does not operate. Low Power Mode The machine automatically switches into the Low Power Mode after a specified period of time from the last copy, fax, scan, or print operation. In this mode, the screen is turned off, and the Power Saver light is on. The Low Power Mode is canceled when the button on the control panel is pressed, or a fax or print job is received by the machine. The factory default setting of 14 minutes is customer changeable within the range of 1 to 60 minutes. For more information, refer to Power Saver in the Setups chapter on User Guide. 32 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Changing the Default Time Settings Sleep Mode The machine automatically switches to the Sleep Mode after the Low Power Mode continues for a specified period of time. The Sleep Mode has a reduced power consumption compared to the Low Power Mode. In this mode, the screen is turned off, and the Power Saver light is on. The Sleep Mode is cancelled when the button is pressed, or a fax or print job is received by the machine. The factory default setting of 1 minute is customer changeable within the range of 1 to 239 minutes. For more information, refer to Power Saver in the Setups chapter on User Guide. Changing the Default Time Settings This section describes how to change the default time settings such as Auto Clear, Power Saver, and Scanning Timer. For more information, refer to Timer Settings in the Setups chapter on User Guide. 1. Press the button on the control panel. button 2. Select [System Settings] using the button. 3. Enter the Key Operator password using the numeric keypad on the control panel. NOTE: The default Key Operator password is "11111". 4. Select [Confirm] using the button, or press the button. 5. Select [Common Settings] on the [System Settings] screen using the button. 6. Press the button. 7. Select [Timer Settings] on the [Common Settings] screen using the button. 8. Press the button. Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 33 2 Product Overview 9. Select the required option. 10. Enter the value using the numeric keypad. NOTE: You may have to delete the existing value (by choosing on the control panel) before entering the new value. 11. Press the button. Modes The mode buttons are used to access the screens which allow you to select features, monitor the status of jobs and obtain general information about the machine. There are six mode buttons on the machine: · Copy · Fax · E-Mail · Log In/Out · Job Status · Machine Status NOTE: Depending on the configuration, there may be three mode buttons on the machine: , and buttons. button button button button button button Copy Use this button to access the Copy function which is used to make copies. The Copy mode contains three screens which provide access to the many Copy features. Features such as Reduce/Enlarge, Multiple-Up and Mixed Size Originals are available to support all of your copying requirements. 34 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Modes 1. Press the button on the control panel. 2. Press the < > or < > button to switch between screens. 3. To exit the Copy mode, press another mode button. For more information about Copy features, refer to Copy chapter on page 45. Fax Use this button to access the optional Fax function which is used to send faxes and access functions such as Mailbox and Polling. The Fax mode contains seven screens used to access features such as Resolution, Delayed Start and Priority Send. 1. Press the button on the control panel. 2. Press the < > or < > button to switch between screens. 3. To exit the Fax mode, press another mode button. For more information about Fax features, refer to Fax chapter on page 57. E-mail Use this button to access the optional E-mail function used for sending e-mails. The Email mode contains three screens which provide access to the E-mail features. Features such as Lighten/Darken, Scan Size and 2 Sided Originals are available to support all of your e-mail requirements. 1. Press the button on the control panel. 2. Press the < > or < > button to switch between screens. 3. To exit the E-mail mode, press another mode button. For more information about E-mail features, refer to E-mail chapter on page 63. Log In/Out Use this button to log in to the machine as the Key Operator. You can change the various default settings and register a destination in the Address book, a Fax Program, a Mailbox, or a Bulletin Board. When the Auditron feature is enabled, enter the password for the account displayed on the screen after you press the button. Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 35 2 Product Overview 1. Press the button on the control panel. 2. Select the required option. NOTE: To select System Settings, the Key Operator password is required. The default Key Operator password is "11111". For more information, refer to Setups Procedure in the Setups chapter on User Guide. Job Status Use this button to view the progress of a job and if necessary, stop and delete the job. It can also display the log and detailed information about completed jobs. The latest job will be at the top of the list. 1. Press the button on the control panel. 2. Press the < > or < > button to switch between screens. 3. Press the button at any time to exit. For more information, refer to the following. Current ­ page 36 All Jobs ­ page 36 Current Displays the jobs in progress. You can view the job attributes or delete jobs from this screen. Use the button on the control panel to select a job. If there is no job in progress, the following message displays: "No Active Jobs". Stop (Delete) Stops the job in progress and deletes it from the queue. Details Displays the job attributes. The contents of each screen may differ depending on the type or status of the job. All Jobs Displays the jobs waiting or suspended, and all finished jobs in the system. The contents of each screen may differ depending on the type or status of the job. 36 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Modes 1. Press the < > button on the control panel. 2. Select the required option. Fax/E-mail You can select either [Send] or [Receive] for a fax job, and [Send] for an e-mail job. · Send ­ Displays the fax and e-mail out-going jobs. Select a job from the list using the buttons and select [Details] to view the job attributes on the next screen. · Receive ­ Displays the fax in-coming jobs. Select a job from the list using the buttons and select [Details] to view the job attributes on the next screen. Print Job Displays the print jobs. The suspended and completed jobs are not displayed. Select a job from the list using the buttons and select [Details] to view the job attributes on the next screen. · Details ­ Displays the job attributes. You can cancel or eject the job from each screen using the [Cancel] or [Eject] options. Machine Status Use this button to display information about the machine. This button allows you to view the billing meter, print lists/reports, check the paper supply, and review the status of faults. 1. Press the button on the control panel. Press the button at any time to exit. The following icons show the status of print jobs or consumables. ­ Shows the print job in progress. ­ Shows the error in the print jobs. ­ Shows the toner cartridge needs to be replaced soon. ­ Shows the drum cartridge needs to be replaced soon. For more information, refer to the following. Error Information ­ page 37 Consumables ­ page 38 Report/List (Non-print Jobs) ­ page 38 Report/List (Print Jobs) ­ page 39 Billing Meter ­ page 41 Print Mode ­ page 41 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 37 2 Product Overview Error Information This screen allows you to view the date and time of the errors, the error codes and the status of each error. The contents of each screen may differ depending on the type or status of the job. 1. Select [Error Information] on the [Machine Status] screen using the button. 2. Press the button. 3. Press the < > or < > button to switch between screens. Non-print Displays the error information for all jobs except print jobs. Select a job from the list using the buttons and select [Details] to view the job attributes on the next screen. Print Job Displays the error information of print jobs. Select a job from the list using the buttons and select [Details] to view the job attributes on the next screen. Consumables This screen allows you to check the status of cartridges. 1. Select [Consumables] on the [Machine Status] screen using the button. 2. Press the button. Toner Cartridge Displays what remains of the toner cartridge in three levels. Drum Cartridge Displays what remains of the drum cartridge in three levels. Report/List (Non-print Jobs) This screen allows you to print various reports and lists for each non-print job. 1. Select [Report/List] on the [Machine Status] screen using the button. 2. Press the button. 3. Select the required option. 4. To print the selected report or list, press the button, and then press the button. 38 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Modes Sent Report Prints a Sent Report which provides information about the last 50 fax transmissions and e-mail sendings. The detailed information reported for each job includes: the recipient name, the transmission time, the modes, and the transmission result. Received Report Prints a Received Report which provides information about the last 50 faxes received. The detailed information reported for each job includes: the sender name, the reception time, the modes, and the result. Copy Meter Confirm the account data, such as the account name, the limit set for the account, and the total number of copies, for each account. Address Book Confirm the contents of Address Book. The contents are printed as a list with recipient names, fax numbers and F Code for fax, as well as e-mail addresses for e-mail, in numerical order of Speed Dial code. Fax Program Prints detailed information for each Fax Program. The list includes the program name, the setting for each feature, the recipient name, and the Speed Dial code. System Settings Confirm the status of settings on this machine. Prints out contents of the serial number, Auditron details, and Copy/Fax/e-mail settings as a report in list form. Mailbox Confirm a list of registered mailboxes. Prints out the box names, F Code, etc. in numerical order by box number. Bulletin Board List Prints out a report as a list of registered bulletin boards. The list shows titles of registered documents, date and time of document registration, etc., in numerical order of bulletin board. F Code Settings Prints a report detailing information about the F Code receive settings for the mailboxes registered. The list includes reception information such as the F Code or password, or information about the forwarding destination. Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 39 2 Product Overview Report/List (Print Jobs) This screen allows you to print various reports and lists for print jobs. 1. Select [Report/List] on the [Machine Status] screen using the button. 2. Press the button. 3. Press the < > button to display the Print Jobs screen. 4. Select the required option by selecting [ ] or [ ] using the button. 5. To print out the selected report or list, press the button, and then press the button. Job History Report Prints information on printing results, such as whether data from the PC has been printed correctly. The status of up to 50 jobs can be printed on the report. Descriptions of jobs with errors are printed in the [Job Status] column. For details on the error description, refer to Fault Codes in the Problem Solving chapter on page 95. Error History Report Prints information of up to the latest 50 errors that occurred in the machine. For Error code, refer to Fault Codes in the Problem Solving chapter on page 95. Print Meter Prints information about the total printed pages and total number of sheets used in the machine according to different PC or job owners. The [Print Meter Report] counts pages from the point where data has been initialized. System Settings Prints the status of the machine such as hardware configuration and network information. Print this report to check whether optional accessories have been correctly installed. Fonts List Prints a list of fonts that can be used on the machine. PS Fonts List Prints a list of PostScript fonts that can be used on the machine when the PostScript Kit is installed. Print Language Allows you to print a report or a list of the following print language information. Press the button, and then select the required option by selecting [ ] or [ ] using the button. 40 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Modes · PCL Form List ­ Prints a list of the registered PCL form. · PS Logical ­ Prints a list of printers created in PostScript when the PostScript kit has been installed. Allows you to check the settings for up to 10 registered logical printers. · PDF Settings ­ Prints a report which provides the various settings in the PDF print mode. · PCL Settings ­ Prints a report which provides the various settings in the PCL print mode. Billing Meter Allows you to view the total number of prints made on the machine. You can also view the machine Serial Number. 1. Select [Billing Meter] on the [Machine Status] screen using the button. 2. Press the button. Serial No. Displays the Serial Number of the machine. Total Indicates the total number of prints made on the machine. Print Jobs Indicates the total number of pages used for print jobs. Non-print Jobs Indicates the total number of pages used for all jobs except print jobs. Print Mode Allows you to change the default printer mode and change printer language settings. 1. Select [Print Mode] on the [Machine Status] screen using the button. 2. Press the button. On-line Sets the printer mode to online. Off-line Sets the printer mode to offline. When offline, the machine cannot receive data or process printing. Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 41 2 Product Overview Emulation Sets the Emulation mode of PDF or PCL. PDF · Quantity ­ Specify the copies to be printed between 1 to 999. · 2 Sided Print ­ Specify whether or not to do double-sided printing. When doublesided printing is enabled, select which edge of the paper is to be bound: [Flip on long edge] or [Flip on short edge]. · Print Mode ­ Select the print mode from [Normal], [High Quality], or [High Speed]. · Password ­ If a password has been set for a PDF file, then specify the password here in advance. Printing of the PDF file will be performed only when the file password matches the password specified here. · Collated ­ Select this to set whether to collate multiple copies of the printout by sets (sorted in the order of page 1, 2, 3, ... 1, 2, 3...). · Paper Size ­ Select the paper size from [A4] or [Auto]. Select [Auto] to print on a paper size that is automatically determined according to the size and settings of the PDF file to be printed. PCL · Paper Tray ­ Select the paper tray to use for printing. · Paper Size ­ Select the paper size for printing. · Bypass Size ­ Select the paper size for Tray 5 (bypass tray). · Orientation ­ Select the print orientation: [Portrait] or [Landscape]. · 2 Sided Print ­ Specify whether or not to do double-sided printing. When [On] is selected, select which edge of the paper is to be bound: [Flip on long edge] or [Flip on short edge]. · Font ­ Specify the font used. · Symbol Set ­ Specify the font symbols. · Font Size ­ Specify the font size. You can specify a value between 4.00 and 50.00 in increments of 0.25. · Font Pitch ­ Specify the character spacing. You can specify a value between 6.00 and 24.00 in increments of 0.01. · Form Lines ­ Specify the form line (the number of lines per form). You can specify a value between 5 and 128 in increments of 1. · Quantity ­ Specify the copies to be printed between 1 to 999. · Image Enhancement ­ Select whether to perform image enhancement. Image enhancement is a feature that makes the boundary line between black and white smoother to decrease jags and enhance the visual appearance. 42 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide Auditron Access Screen · HexDump ­ Specify whether to print the data sent from a PC in the ASCII code corresponding to the hexadecimal notation format so the data contents can be checked. · Draft Mode ­ Specify whether or not to print in draft mode. · Line Termination ­ Select the line termination: [Off], [Add-LF] (appends a line feed to carriage return), [Add-CR] (appends a carriage return to line feed and form feed), or [CR-XX] (appends a carriage return to line feed and form feed, and a line feed to a carriage return). Auditron Access Screen This feature electronically records the number of copies or prints made for each user account, and controls access and use of the machine. To enable this feature, you need to log in as the Key Operator and change the default setting of [Auditron Mode] from [Off] to [On]. The Key Operator can change the password or account limits for copy/ print jobs. For more information, refer to Auditron Administration in the Setups chapter on User Guide. 1. Press the button on the control panel. 2. Select [System Settings] using the button. button 3. Enter the Key Operator password using numeric keypad. NOTE: The default Key Operator password is "11111". 4. Select [Confirm] using the button, or press the button. 5. Select [Auditron Admin.] on the [System Settings] screen using the button. 6. Press the button. 7. Select the required option. 8. Press the button. 9. Change the settings as required. 10. Press the button. If the Auditron feature is enabled, enter a registered password for each account before using the machine. Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 43 2 Product Overview 1. Enter the password of each registered account using the alphanumeric keypad on the control panel. 2. Press the button. Recycled Paper The use of recycled paper in the machine benefits the environment with no degradation in performance. Xerox recommends recycled paper with 20% post consumer content which can be obtained both through Xerox and other office suppliers. Contact your Xerox representative or go to www.xerox.com for more information on other types of recycled paper. 44 Xerox CopyCentre/WorkCentre 118 Quick Reference Guide 3 Copy This chapter describes how to use the copy features. Copying Procedure

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