Xerox WorkCentre Pro 412 Quick Start Guide 610E35560 Document Cover Automatic Document Feeder Scan Module Connector Document Guides Document Input Tray Document Output Tray Document Glass Side Cover USB Connector Bypass Tray Release Latch Telephone Connections: EXT. LINE Front Cover Paper Cassette Scanner Module Control Panel Parallel Connector AC Power Cord Connector X Welcome to your WorkCentre Pro 412.... Thank you for choosing the Xerox WorkCentre Pro 412. To support the delivery of your new machine please refer to the following: ½ ½ ½ Quick Start Guide Installation Sheet Customer Documentation CD for use by End Users/Key Operators The following pages contain an overview of the main features to help you get started. If you require more detailed information about any of the features available on your WorkCentre Pro 412, please refer to the enclosed CD which contains viewable print ready files of the complete documentation suite that supports your machine. Copy these documents onto your server to provide your users with easy access. The Document Company Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND ©2001 by Xerox Corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc. Xerox®, The Document Company®, the digital X® and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged. Page 2 Working around the control panel.... Key Function Key Function 1 2 3 4 5 6 7 8 9 10 Pause PC Use to pause a print job Printing Reports 2-Sided Copy Output Reduce/ Enlarge Lighten/ Darken Paper Supply Use to display a list of available reports for printing Use to make one or two-sided copies Use to collate outputs in copy mode Use to reduce or enlarge the image Use to adjust image contrast level Use to select the required paper supply source 13 14 15 16 17 18 19 Navigation Use to navigate the menu list Keys vertically and horizontally Select Saves a current selection Job Status Displays current job status and pending jobs Menu/Exit Use to enter or exit Menu mode Manual Group Manual Dial Use to send a fax job to multiple destinations Use for manual dialing Speed Dial Use to enter a 2 digit Speed Dial number which has been stored in the machine's phone book memory Pause/ Redial Numeric Keypad Start Stop Clear/ Clear All Machine Graphic Use to redial the last phone number called or to add a pause Use to enter characters, or to choose special functions in conjunction with the Menu button Use to start a job Use to stop an operation Use to clear selections and entries Illuminates when a system error occurs Resolution Use to adjust the resolution or sharpness for Fax and Scan jobs Original Type Scan Options Use to select the type of original being scanned Use to select COLOR, B&W or GRAY mode for scanning In Fax mode, B&W or COLOR mode is selectable 20 21 22 23 24 25 11 12 Mode Key Use to select the required Mode, COPY, FAX or SCAN LCD Shows the current status and guides the user through various tasks Page 3 Making connections.... 1 2 3 If required, connect your answering machine and/or telephone to the EXT jack and connect the telephone line cord from the wall jack to the LINE jack. CAUTION: Shut down your computer before connecting the cable. Connect the USB Cable directly to your computer. OR Connect a Parallel Port Cable (sold separately). CAUTION: Pull the scan unlock switch toward you to unlock the scanner before connecting the power. Connect the AC Power Cord to your machine and a power outlet. When plugged in, the WorkCentre Pro 412 is switched on. Page 4 Loading paper.... 1 2 3 Pull open the paper cassette and push down on the pressure plate until it locks into position. Adjust the rear paper guide to the required paper length. To load a different size paper, lift and insert the rear guide into the corresponding position. Fan the paper and insert into the cassette. LG L FO LIO A4 LT R Rear Guide NOTE: Ensure the paper corners are under the snubbers and do not fill above the max fill line. Max Fill Line Snubbers While squeezing the side guide, move it toward the stack of paper until it gently touches the stack and then close the paper cassette. Side Guide Page 5 Setting the language.... 1 2 3 4 5 Press [Menu/Exit] on the control panel. The display shows the first menu `SYSTEM DATA'. Scroll to the `SYSTEM SETUP' menu by pressing repeatedly, then press [Select]. Scroll to the `SELECT LANGUAGE' option by pressing repeatedly. Using the and navigation keys, select the required language option and press [Select]. The language will change to the required setting. Press [Menu/Exit] to exit. Page 6 Installing software.... 1 2 3 4 5 Switch on your PC and start Windows. NOTE: If a window appears concerning New Hardware, select Cancel. Insert the Setup CD into the CD-ROM drive of your PC. If the Xerox screen appears automatically, go to step 4. From the Start menu, select [Run]. Type D:\XINSTALL.EXE (where "D" is the letter of your CD-ROM drive), then click [OK]. Follow the on-screen instructions to complete the software installation. After installing all of your software, reboot your PC. For Windows 95/98, upon restart eject the CD. Page 7 Making copies.... 1 2 3 ½ ½ ½ ½ ½ Ensure the LCD displays `READY TO COPY'. If not, press the [Copy/Fax/ Scan] Key repeatedly until COPY MODE displays and press [Select]. Copy/Fax/Scan Key Load the originals using the automatic document feeder or the document glass. or Select Copy features, enter the copy quantity required and press [Start]. Start Key Copy features include.... Lighten/Darken Original Type 2-Sided Copy Reduce/Enlarge Output Page 8 Printing from an application.... The following steps describe the typical process to print from a Windows environment. Steps may vary depending on the application being used. 1 2 3 4 5 Ensure that your WorkCentre Pro 412 is properly connected to the computer, the machine is powered on, and there is paper loaded. Verify that you have installed the printer driver software for your machine. Start the program you are using to create the document, and create or open the document you want to print. Choose [Print] or [Page Setup] from the File menu. Ensure the WorkCentre Pro 412 is selected as your default printer. Make any programming adjustments that are appropriate for printing your document. Click [OK] to close the Properties dialog box. After making any necessary changes to the printing parameters, click [OK] to start the print job. Page 9 Sending a fax.... 1 2 3 ½ ½ ½ ½ Load the originals using the automatic document feeder or the document glass. or Ensure the LCD displays the date and time. If not, press the [Copy/Fax/ Scan] Key repeatedly until FAX Mode displays and press [Select]. Copy/Fax/Scan Key Select Fax features, enter the fax number and press [Start]. Start Key Fax features include.... Resolution Scan Options Original Type Lighten/Darken Page 10 Scanning a document to a file.... 1 2 3 4 ½ ½ ½ ½ ½ Load the originals using the automatic document feeder or the document glass. or Ensure the ScanToPC Program is running. Click the Windows Start button then select Programs>Xerox WorkCentre Pro 412>ScanToPC Ensure the LCD displays READY TO SCAN. If not, press the [Copy/ Fax/Scan] Key repeatedly until SCAN MODE displays and press [Select]. Select Scan features and press [Start]. Scan features include.... Resolution Scan Options Original Type Lighten/Darken Reduce/Enlarge Page 11 Using ControlCentre 5.0.... When you install Xerox WorkCentre Pro 412 software, Xerox WorkCentre Pro 412 ControlCentre 5.0 utility is automatically installed. Use the following instructions to run ControlCentre 5.0: 1 2 3 ½ ½ ½ ½ ½ Click the [Start] button on your desktop computer. From Programs, select [Xerox WorkCentre Pro 412], then [ControlCentre 5.0]. The Xerox WorkCentre Pro 412 ControlCentre 5.0 screen appears. To exit ControlCentre 5.0, click the [Exit] button in the bottom of each tab screen. The ControlCentre 5.0 screen provides five tabs: Settings: Used to configure Fax System Data settings. Advanced: Used to change the default Fax System Setup options. Phonebook: Used to create and edit phonebook entries. Information: Used to view the software version information and various counters. Firmware: Used by authorized Xerox personnel to update the firmware of your machine. For further details, click the [Help] button in the bottom of each tab screen. Page 12 For further assistance.... If after product installation further assistance is required, please call our experts at the Xerox Welcome Centre or your local representative. When telephoning, please quote the machine serial number.The serial number is located on the machine, behind the front door. Open the side cover using the release latch and then open the front door: You will be provided with the Xerox Welcome Centre or local representative telephone number when the WorkCentre Pro 412 is installed. For convenience and future reference, please record the telephone number in the space below: Xerox Welcome Centre / Local Representative: # Xerox US Welcome Center: 1-800-821-2797 Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769) Page 13 Safety Notes Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include Safety Agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product. The safety testing and performance of this product have been verified using XEROX materials only. Follow all warnings and instructions marked on, or supplied with the product. This WARNING Mark alerts users to the possibility of personal injury. This WARNING Mark alerts users to heated surfaces. WARNING: This product must be connected to a protective earthing circuit. This product is equipped with a 3-wire type plug, provided with a protective earthing pin. This plug will fit only into an earthed power outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the receptacle if you are unable to insert the plug into the outlet. Never use an earthed adapter plug to connect the product to a power source receptacle that lacks an earth connection terminal. This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult your local power company. Do not allow anything to rest on the power cord. Do not locate the product where persons will step or trip on the cord. Page 14 Use of an extension cord with this product is not recommended or authorized. Users should check building codes and insurance requirements if a properly earthed extension cord is to be used. Ensure that the total ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total amperage of all products plugged into the wall outlets does not exceed the outlet rating. Disconnect Device for this product is the power cord. To remove all electrical power to the product, disconnect the power cord from the power receptacle. Your equipment is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be left on continuously. Unplug this product from the wall outlet before cleaning. Always use materials specifically designated for this product. Use of other materials may result in poor performance and could create a hazardous situation. Do not use aerosol cleaners. Follow the instructions in the User Guide for proper cleaning methods. Never use supplies or cleaning materials for purposes other than those for which they were intended. Keep all supplies and materials out of reach of children. Do not use this product near water, wet locations, or outdoors. Do not place this product on an unstable cart, stand or table. The product may fall, causing personal injury or serious damage to the product Slots and Openings in the cabinet and in the back and sides of the product are provided for ventilation. To ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The product should never be located near or over a radiator or heat register. This product should not be placed in a built-in installation unless proper ventilation is pro ...